Receptionist/Office Administrator

• 19 week contracted position

• End of April start

About Us

Diversified Communications is an award-winning, global exhibitions company that connects companies to engage with customers at our events. We pride ourselves on offering visitors unique experiences, whilst generating quality sales leads and a great return on investment for exhibitors. We are a leader in our field, winning awards each year across a range of industry sectors at the Exhibition & Event Association of Australasia (EEAA) Awards for Excellence. Based on St Kilda Road, our Melbourne team has over 60 dedicated shared services and events professionals.

About this Opportunity

As the first point of contact you will be well presented and professional. You will be responsible for providing impeccable customer service and keeping the office presentable and running smoothly. You will be expected to provide general administrative support, as well as working with our event coordinators, operations and HR team on occasion to provide assistance as required.

Responsibilities include

• Taking incoming calls
• Meeting and greeting customers
• General administrative, HR & event coordinator support
• Management of the room calendar booking system & office presentation
• Ordering stationery & kitchen supplies
• Packing & distribution of show freight
• Assisting with staff events, catering, couriers, postage & additional ad-hoc duties as required.

About you

• You ideally will have a minimum of 2 years reception/office administration experience.
• You are motivated and passionate, with excellent customer focus
• You have outstanding communication skills, both written and spoken, with the ability to engage with a range of key stakeholders, both internal and external.
• You have the ability to demonstrate excellent time management & prioritisation, with a strong attention to detail.
• You are solution focused and proactive.

Why work for us?

Ever wanted to work in the events industry? In this contracted position we will give you the tools you need to succeed and provide you with training and support to get you up to speed quickly, helping you to understand a little bit more about this exciting career path. We're a dynamic, vibrant and fun working environment. We work hard but don't take ourselves too seriously. Expect your colleagues to be similarly driven individuals who will support you every step of the way.

If this sounds like you and you want to be the newest member of our team then send us your Resume and Cover Letter, detailing why you think you’d be a great fit for the Diversified Team.